Study Search 2.0
Overview
This project is a web application that manages information about research studies and displays it on a website to allow people to search for studies and contact the team about participating. Initial funding was limited for Study Search. This new version would hopefully be easier to update.
ICS' Role
The Study Search website will be migrated to a modern code base. The back end data storage and management will be moved to REDCap. The I2DB team will write a new version of the website that queries the REDCap API to display information about studies on the web page. I2DB will also create and/or update a VFH managed REDCap project(s) to facilitate providing data to the website. Integration with OnCore will be captured on a separate statement of work.
Contacts
Internal
| Name | Role |
|---|---|
| Ian Lackey | Technical lead |
| Nicole Venteris | PM |
External
| Name | Role | Contact Info |
|---|---|---|
| Teresa Arb | Asso Dir Clinical Research CCS | arbt@wustl.edu |
| Yi Zhang | Asst Dean/Admin Dir CCS | yizhang@wustl.edu |
| Dave Mulvhill |
Epic Feature 45684
Tech Stack
- Ruby 2.1
- PSQL
- Redis
- Sidekiq
- Docker
Links
Project Management
Major Tasks & Initiatives
- [Azure DevOps Platform Engineering Epic : 12345 : PROJECT-NAME](insert link)
Important Dates & Notes
(As of January 2025)
Important Deadlines
Deliverables
Standard Meetings
| Name | Occurrence | Frequency | Zoom Link | Attendees | Description |
|---|---|---|---|---|---|
| Working Group | W 130-230pm (every 2 weeks) | bi-weekly | https://bostonchildrens.zoom.us/j/94337735996?pwd=aTFZK3UrVDNlSHROSlVxSkxYSnZCZz09 | Nicole, Ian, Jim, Joe (sometimes Albert) | Meeting on day to day execution details and affairs |
| Updates and Review | M 11-1130am | weekly | https://wustl-hipaa.zoom.us/j/98256406372?pwd=udeChYCHNlpzCoZtYlzYa8pieaeb97.1 | Nicole, Ian, Jim, Joe, (sometimes Sherry) | Big Picture and Vision activities |
| XYZ Meeting | Th 2-3pm | monthly | https://wustl-hipaa.zoom.us/j/94928225743?pwd=c244NVk1dXp5eDg5ckN5OEdkaG1rdz09 | Joe and Bob | Status review on the XYZ initiative |
Administrative Details
Tracking Time
Please ensure all work involving Study Search is categorized underneath the "Study Search Migration project in Tracking Time..
Digital Landmarks
Project Web Pages
Document Repositories
InfoSec Report
Add the report to this repo and put a link to the document so it can be shared with researchers to attach to IRBs, etc.
Code Repositories
Technical Information
Guides, Tutorials, & References
Team Specific Documentation
Glossary / Acronyms
| Term | Definition |
|---|---|
| YKWIM | You Know What It Means |
Miscellaneous
- Uncategorized stuff goes here...
Example Image
Future Version Notes
Risks/Roadblocks to Using REDCap
- How to assign multiple mesh terms to a record?
- Can we use a comma separated list?
- Yes
- Can we use a comma separated list?
- How to allow users to edit only their records?
- Can we allow them to use a survey to request changes to their study?
- No longer needed
- Can we allow them to use a survey to request changes to their study?
- How to host images for the featured studies
- Can we use a URL to an image hosted on box (for example)?
- Use stock images from shared drive
- Copy in URL
- Create "Featured" flag in RC
- Can we use a URL to an image hosted on box (for example)?
- How to manage the categories?
- Can we use a select list in REDCap and export the available options to the website for browsing by category?
- Drop downs in RC
- Can we use a select list in REDCap and export the available options to the website for browsing by category?
- Can we move the "i am interested" to a survey to direct users to?
- Yes, I believe this can be directed to the registry project
- PID?
- New survey needed?
- Yes, I believe this can be directed to the registry project
REDCap Notes
- PID 215
- Need additional status fields
- Need to override certain fields for the website
- Work with Chey, Peaches, Teresa, Yi
- Expiring Study Notifications
- Interested button goes to public survey
- Map status from SS to REDCap
Other Notes
- Yi to talk with Geenie about saying SS is a default Yes on the IRB review
- Sonya from OnCore
- ClinicalTrials.gov directs people to us
- OnCore may help us find the information to users
- Add additional fields to allow VPH to search for studies in REDCap