EPIC Care Link

• different types of epic care link
• discussion about allowing outside groups to get access
  • audit person
    • new clinics being built
    • given access to review how monitoring is handled
  • monitoring teams
• right approach is to get this use approved
• what was the request that was not approved?
  • mobile health teams all point out the legal issues
  • engage the nurses as part of the research team to satisfy the hipaa requirements
  • allows for approval of a small number of users for research
  • concerns that the research team would have access to other patient's data
  • alerts are not sufficient from a security perspective
• does EPIC care link give access to everyone?
  • epic care link for monitors restrict users
  • epic1 has to build the patient registry
• who does the approval
  • EPIC1 research approval team
• how do we bound the project to get approval
  • clarification: we have a tool we use for HIM (health information management), but the team has only approved it for a single group
  • we will need to request the committee for approval for the research
• we can take it to the steering committee
  • Kelly can come present to the group
• questions, concerns, and challenges to prepare for the presentation
  • biggest concerns
    • with monitors we have to provide staff information
    • as long as we can prove the team member has all required training etc
    • other agreements that may be needed
  • cant block printing
    • requires DUA (or something similar)
  • Christine Shore
    • HIPAA czar
  • Who on EPIC1
    • Will Cusick William.Cusick@bjc.org - PM
    • Sam Neudecker Epic1 Research Analyst Samuel.Neudecker@bjc.org
      • knows workflow and manages the monitoring
    • HRPO Christine Schorb schorbc@wustl.edu
• meet with EPIC1 team to identify any roadblocks
  • then prepare for the steering committee
  • review team that Sherry can work with for initial review for legal challenges
• first meetings we discussed
  • partner needs
  • should ICS attend those meetings
  • the agenda is partner, school personal etc
    • needs assessment with this group
    • intervention assessment to discuss what the tools/dashboard needs to look like
    • monthly to quarterly basis starting in November
    • need some input from ICS during those discussions
  • Sherry will be the initial consultant

Dashboard

• MyChart vs Website