Questions

1. Who approves access for non-WashU users?
   1. BJC, Curimeta, Research Sites, etc
2. Can instructors request access to data other than OMOP?
   1. de-identified or limited?
3. If so, should we provide a list of approved data sources?

TODO

1. All
   1. Do not require doc upload for existing users
      2. added option to indicate you have previously upload the document(s)
2. Operational
   1. Remove access end date, implement yearly review

Brain dump

• Add custom alert for BYOB upon ticket closed

  • link to BYOB guide
  • link to OMOP guide?
  • next steps

• Update survey queue to direct class setup to instructor access request

• Access type guidance

• Done - Cost center verbiage on form

• IRB guidance, if no IRB then BYOB, is IRB pending, or operational?

• Project end date guidance

• Access end date guidance

  • Why no access end date on QI?
  • 5 months for students
  • 12 months for others(?)
  • no date supplied they become part of yearly audit
  • date supplied, we auto disable account

• If financial we need Rick's approval

  • pending meeting for workflow details

• Done - Remove How will you be using the Clarity data

• Done - Change list others to "Need access to other datasources"

  • hide Requested Databases if not is selected

• Done - Move hipaa training to required docs

• Done - Citi training for only Research(?)

  • Upload Completion Certification
  • Link to download
  • Link to tutorial(?)

• IRB review must be manual

• Add question to approval asking if all required docs are provided

• User is on IRB - or has been added and the IRB has been reviewed

• Upon approval complete, send email to datalake@wustl.edu saying the request is approved and needs to be onboarded

• Upon approval complete, IF BYOB interface with Docusign(?)

• Ticket Receipt - what is number of instances?

• What is the workflow to close the ticket properly

  • list steps

• Approved -> Email for ingestions

• Ingested -> Email for verification

• Make internal note saying it's been verified (or checkbox)

  • add to data lake approvals

• Add target schema as optional

• Add ingestion request approval instrument

• How to handle access to new data?

  • what if it is table level access?

• Refresh cadence - change to "for other"

• Refresh cadence for clarity - add guidance on asking for different cadence

  • double check current schedule for clarity
  • !! Tag data sources with refresh schedule
    • update automatically?

!!! MDC and Curimeta migration plan

What role needs to approve BYOB

• BYOB Approver Form